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Terms of Service

Effective Date: August 30, 2026 · Last updated: October 7, 2026

Welcome to Image Depot.

These Terms of Service ("Terms") govern your access to and use of Image Depot, including the websites imagedepot.net, photo-depot.net, and image-depot.net, the Image Depot platform, photography gallery services, image hosting, client delivery tools, online sales features, storage, payment integrations, and related services (collectively, the "Service").

By creating an account, subscribing to a plan, uploading Content, connecting a payment account, joining an early-access program, or otherwise using the Service, you agree to these Terms.

If you do not agree to these Terms, you may not use the Service.

1. About Image Depot

Image Depot is a photography-focused online platform designed to provide photographers, studios, media companies, and other professional image creators with tools for storing, organizing, displaying, delivering, and selling photographic and other visual content.

Image Depot is currently an early-stage service. Features, plans, storage limits, pricing, and functionality may change as the Service develops.

References to "Image Depot," "we," "us," or "our" mean Image Depot LLC, a Texas limited liability company, 18918 Atasca Oaks Drive, Humble, Texas 77346, which operates the Image Depot Service. If the operating legal entity changes, these Terms will be updated to identify it.

2. Eligibility

You must be at least 18 years old and legally capable of entering into a binding agreement to create and maintain a Studio Account, except for Image Depot Student accounts described in Section 25A.

The Service is primarily intended for professional photographers, photography businesses, studios, media companies, organizations, and other businesses or individuals who create or manage visual content.

You may not use the Service if you are prohibited from doing so under applicable law. If you create an account on behalf of a company, studio, organization, or other entity, you represent that you have authority to bind that entity to these Terms.

3. Definitions

For purposes of these Terms:

4. Your Account

You are responsible for:

You must notify Image Depot promptly if you believe your Account has been compromised or accessed without authorization. Image Depot is not responsible for losses resulting from your failure to maintain reasonable account security. You may not share your account credentials in a manner that violates your subscription plan or creates unauthorized access to the Service.

Each individual or business is permitted one Image Depot Account. Creating or maintaining multiple Accounts to circumvent plan limits, trial terms, referral terms, or other restrictions of the Service is a violation of these Terms and may result in suspension or termination of the associated Accounts, at Image Depot's discretion.

5. Ownership of Your Content

You retain ownership of your Content. Uploading Content to Image Depot does not transfer ownership of your photographs, videos, artwork, graphics, or other intellectual property to Image Depot. Image Depot does not claim ownership of your Content.

By uploading Content, you grant Image Depot a limited, non-exclusive, worldwide, royalty-free license to host, store, reproduce, process, transmit, display, and otherwise use that Content only as reasonably necessary to provide, maintain, secure, and improve the Service for you and the Clients you authorize.

This license ends when your Content is deleted from the Service, except where retention is reasonably necessary for:

6. No Unauthorized Use of Your Images

Image Depot will not sell, license, distribute, or commercially exploit your Content as stock photography. Unless you separately authorize Image Depot in writing, Image Depot will not use your Content for:

Image Depot may use limited technical representations of Content when necessary to operate the Service, including thumbnails, previews, optimized versions, watermarked previews, and other technical derivatives required to deliver galleries and operate the platform.

7. Your Responsibility for Your Content

You are solely responsible for your Content. You represent and warrant that you have all rights, licenses, permissions, releases, consents, and legal authority necessary to:

You are responsible for obtaining appropriate permissions involving identifiable individuals, private property, trademarks, copyrighted material, and other protected rights. You are also responsible for obtaining any required parental or guardian permissions when photographing or distributing images of minors.

Image Depot does not determine whether your photography contracts, model releases, parental releases, property releases, school permissions, event permissions, or other agreements are legally sufficient.

7A. Data Roles and Your Clients' Information

When you put information about other people into the Service -- your Clients, the people in your photographs, athletes, parents, team rosters, names, email addresses, shipping addresses, phone numbers -- you decide why that information is collected and how it is used. In data-protection terms you are the controller of that information and Image Depot is your processor: we handle it only to provide the Service to you, following your settings and instructions, and as described in the Privacy Policy.

You are responsible for having a lawful basis and every consent, release, notice or authorization needed to collect that information and to put it into the Service, including permissions concerning minors, and for honoring requests from those people about their information. If one of them asks Image Depot directly, we may refer them to you, and we will give you reasonable help to respond. Where we collect information from gallery visitors or buyers for our own purposes (for example to run the Service, prevent fraud or keep our own records), the Privacy Policy describes that use and Image Depot is responsible for it.

We do not review your Content or your Clients' information to decide whether you had the right to collect it, and we rely on your promises in this Section and in Section 7.

The Image Depot Data Processing Agreement sets out how we process your Clients' information for you (our instructions, security, sub-processors, deletion, breach notice and help with requests). It is part of these Terms, and the current sub-processor list shows who helps us.

8. Prohibited Content and Activities

You may not use Image Depot to upload, distribute, sell, or transmit Content or conduct activities that:

Image Depot may remove or restrict Content when reasonably necessary to comply with law, protect users, protect the Service, or address a credible rights complaint.

9. Copyright Complaints and DMCA

Image Depot respects intellectual property rights. If you believe Content hosted through Image Depot infringes your copyright, you may submit a copyright complaint containing sufficient information for Image Depot to identify the allegedly infringing material and evaluate the complaint. See our Copyright & DMCA Policy for details.

Where applicable, Image Depot may respond to copyright complaints under the Digital Millennium Copyright Act and other applicable laws. Image Depot may remove or restrict access to allegedly infringing Content while investigating a complaint. A Studio may be required to provide information establishing its rights to Content before disputed material is restored.

Nothing in this section limits any rights or remedies available under applicable copyright law. Image Depot will terminate, in appropriate circumstances, the accounts of users who are repeat infringers, as described in the Copyright & DMCA Policy.

10. Galleries and Client Access

Studios are responsible for determining:

Image Depot provides the technical infrastructure for these controls but cannot guarantee that a Client will not copy, photograph, download, screen-record, screenshot, redistribute, or otherwise misuse Content that they are legally or technically able to view. Studios remain responsible for establishing appropriate contracts and usage restrictions with their Clients.

11. Image Sales

Where Image Depot provides online image sales functionality, the Studio is responsible for:

Image Depot provides technology to facilitate transactions but does not become the owner or creator of the photographs being sold.

12. Payments

Image Depot may support payment processing through third-party payment providers, including Stripe, PayPal, and other providers made available through the Service. When you connect your own payment account:

Where Image Depot processes payments on your behalf, the applicable Image Depot plan, commission, transaction, refund, and payment terms displayed at the time of the transaction will apply.

13. Taxes

You are responsible for determining and complying with tax obligations arising from your business, Content, sales, services, and use of Image Depot. This may include sales tax, use tax, income tax, self-employment tax, and applicable reporting requirements. Image Depot does not provide tax, accounting, or legal advice.

14. Fees and Subscription Plans

Image Depot may offer Free, Solo, Studio, Agency, or other plans. Current pricing, storage limits, gallery limits, commissions, and other plan features are displayed on the Image Depot website and/or within the Plan & Billing section of the Service.

Image Depot may change pricing for future billing periods. If a change materially affects an existing paid subscription, Image Depot will provide reasonable advance notice. Unless otherwise stated at checkout:

Image Depot's referral program, where offered, is subject to the following terms: referral credit is earned only when both the referring Studio and the referred Studio are active on a paid plan; credit is issued only after the referred Studio has completed three (3) full paid billing cycles; credit is applied solely as a bill credit toward the referring Studio's own Image Depot subscription and is not redeemable for cash, transferable, or refundable; and each referring Studio may earn a maximum of three (3) referral credits over the lifetime of its Account. Image Depot may change or discontinue the referral program at any time.

15. Refunds and Cancellations

Unless otherwise required by law or expressly stated at checkout, subscription fees are non-refundable. Canceling a subscription stops future renewal charges but does not automatically create a refund for previously paid subscription periods. If you cancel during a paid subscription period, your access generally continues through the end of the period for which you have already paid. Image Depot may provide refunds or credits at its discretion.

16. Downgrades

If you downgrade to a plan with lower storage, gallery, or other limits, your existing Content may exceed the limits of the new plan. Image Depot may provide a reasonable period for you to:

Image Depot will not intentionally delete Content solely because you have exceeded a newly applicable quota without providing reasonable notice, except where necessary to address abuse, security, legal requirements, or other exceptional circumstances.

17. Storage and Archiving

Each Image Depot plan may include defined storage limits. Where available, Image Depot may offer archival storage or other methods of retaining Content outside active storage quotas. Archived Content may have limited availability or functionality while archived. Image Depot will clearly disclose applicable archive fees and limitations before charging the Studio. See our Data, Storage & Backup Policy for more detail.

18. Data Export

Your Content belongs to you. Image Depot is committed to allowing Studios to maintain reasonable control over their Content. Subject to technical limitations and applicable law, Studios may request an export of their Content and associated account information. Export formats, processing times, and available metadata may vary depending on the type and volume of Content. Image Depot may charge a reasonable fee for unusually large or resource-intensive export requests where such a fee is disclosed in advance.

19. Data Retention and Deletion

Studios are responsible for maintaining their own copies of important original Content. Image Depot may retain account and transaction information for as long as reasonably necessary to operate the Service, comply with legal obligations, resolve disputes, prevent fraud, and maintain business records. When a Studio deletes Content, Image Depot may require time to remove the Content from active systems and, where applicable, backup or disaster-recovery systems. Deletion may therefore not be instantaneous from every system. Image Depot will not intentionally retain deleted Content indefinitely for commercial exploitation.

20. Backups and Data Loss

Image Depot will use commercially reasonable practices appropriate to the Service to protect stored Content. However, Image Depot is not a substitute for maintaining independent backups of original photography. Studios should maintain their own archival copies of important photographs and other Content.

To the maximum extent permitted by law, Image Depot is not responsible for loss of Content resulting from circumstances outside its reasonable control, including hardware failure, software defects, malicious attacks, third-party service failures, accidental deletion, unauthorized account access, or other events that may affect data availability. Nothing in this section limits any rights that cannot legally be waived.

21. Service Availability

Image Depot will make commercially reasonable efforts to maintain the Service. However, the Service may occasionally be unavailable because of:

Image Depot does not guarantee uninterrupted or error-free operation.

22. Third-Party Services

Image Depot may integrate with third-party services, including payment processors, hosting providers, analytics providers, email providers, authentication services, storage providers, and other technology providers. Third-party services are governed by their own terms and privacy policies. Image Depot is not responsible for failures caused solely by third-party services.

22A. Where the Service Is Offered

The Service is operated from the United States and is offered to Studios located in the countries listed at sign-up (today: United States, Canada, Australia and New Zealand). Image Depot makes no representation that the Service, its policies or its features comply with the laws of any other country. If you use the Service from, or deliver Content or sell to Clients in, a place where the Service is not offered or where its use is restricted, you do so on your own initiative and you are responsible for compliance with the laws there, including privacy, consumer, tax and content laws. Information you put into the Service is processed and stored in the United States, and by using the Service you direct us to do so.

23. Security

Image Depot will take reasonable measures designed to protect the Service and information maintained through the Service. However, no internet-connected service can guarantee absolute security. You are responsible for maintaining reasonable security practices for your Account, including strong passwords, appropriate access controls, and any security features made available by Image Depot. You should promptly report suspected unauthorized access or security incidents involving your Account.

24. Privacy

Your use of Image Depot is also governed by the Image Depot Privacy Policy. The Privacy Policy explains what information Image Depot collects, how information is used, how information may be shared, and how information is protected. The Privacy Policy is incorporated into these Terms by reference. Section 7A describes which of us is responsible for information about your Clients.

25. Children's Privacy and Images of Minors

Image Depot is a professional photography platform and may host photographs containing minors. Studios are responsible for obtaining all legally required permissions and consents concerning images of minors. Image Depot does not determine whether a Studio has obtained appropriate parental or guardian authorization. Image Depot does not knowingly permit children under the applicable minimum age to create Studio Accounts. Section 7A describes your role as controller for information about minors you put into the Service.

Image Depot Student accounts for students 13 and older are described in Section 25A.

25A. Image Depot Student and School Programs

Who can have a Student account. Image Depot Student accounts are created only by invitation from a teacher, instructor, or school photography program using a School Program account ("Instructor"). A Student account is for students who are 13 years of age or older. We do not knowingly allow anyone under 13 to have an account. If we learn that a Student account belongs to someone under 13, we will close it and delete its information.

Students under 18. If you are under 18, a parent or legal guardian must read these Terms and our Privacy Policy with you and agree to them before you accept your invitation. By accepting, you confirm that they have. Your Instructor has also confirmed to us that they obtained your parent's or guardian's consent.

Your Instructor's access. While you are enrolled in a School Program, your Instructor is responsible for your account and has full access to it: they can view, change, add to, or delete anything in it. That access ends when you leave the program. If you join a program again in a later year, nothing changes until you confirm it yourself.

Your name in public. Your public portfolio and galleries show your first name and last initial unless you or your Instructor choose to show your full name.

Selling photos. A Student account can sell photos only after it is approved for sales. Emails to your clients list Image Depot support as the reply address, not your personal email.

Parents and guardians. A parent or guardian of a student under 18 may ask us to review, correct, or delete the student's account information, or to close the account, by emailing support@imagedepot.net from the address we have on file or with reasonable proof of guardianship. We may involve the Instructor and the school.

Ending a Student account. You, your parent or guardian, or your Instructor can ask us to delete a Student account. Deletion works as described in Section 19, on the timeline in the Privacy Policy's retention schedule (Privacy Policy, Section 9).

26. Image Depot Intellectual Property

The Image Depot Service itself, including its software, interface, branding, logos, designs, features, documentation, and underlying technology, is owned by or licensed to Image Depot. Except as expressly permitted by these Terms, you may not:

Our apps. When you install an Image Depot app, such as Image Depot Live for Android or Image Depot Sync for your computer, Image Depot gives you a personal, non-transferable license to use it with your Image Depot account while these Terms apply. The apps, and the code our web pages send to your browser, are Image Depot's software: you may use them, but not copy them or reuse their code to build something else. The license ends when your account closes.

Your use of Image Depot does not give you ownership of Image Depot's intellectual property.

27. Feedback

If you provide suggestions, recommendations, ideas, feature requests, or other feedback regarding Image Depot, you grant Image Depot permission to use that feedback without compensation or restriction. You retain ownership of any intellectual property that independently exists in your Content.

28. Suspension and Termination

You may stop using Image Depot at any time. Image Depot may suspend or terminate an Account if:

Where reasonably practical, Image Depot will provide notice and an opportunity to correct the violation before termination. Immediate suspension or termination may occur when Image Depot reasonably believes immediate action is necessary to protect users, the Service, or third parties.

29. Content After Termination

Following termination, Image Depot may provide a reasonable opportunity for a Studio to export its Content, depending on the reason for termination. Image Depot may immediately restrict access to Content when necessary because of:

After the applicable retention period, Image Depot may delete remaining Content associated with a terminated Account.

30. Indemnification

To the maximum extent permitted by law, you agree to defend, indemnify, and hold harmless Image Depot and its owners, officers, employees, contractors, and service providers from claims, damages, liabilities, losses, costs, and expenses arising from:

Image Depot will give you reasonable notice of a covered claim, may participate in the defense with counsel of its choosing, and you will not settle a claim in a way that admits fault or imposes an obligation on Image Depot without our written consent.

31. Disclaimer of Warranties

To the maximum extent permitted by law, the Service is provided on an "AS IS" and "AS AVAILABLE" basis. Image Depot disclaims warranties to the extent permitted by law, including implied warranties of merchantability, fitness for a particular purpose, and non-infringement. Image Depot does not guarantee that:

32. Limitation of Liability

To the maximum extent permitted by law, Image Depot will not be liable for indirect, incidental, special, consequential, exemplary, or punitive damages. This includes, where legally permitted, damages relating to:

To the maximum extent permitted by law, Image Depot's total aggregate liability arising from or relating to the Service will not exceed the amount you paid to Image Depot during the twelve months preceding the event giving rise to the claim. Nothing in these Terms excludes liability that cannot legally be excluded or limited.

33. Force Majeure

Image Depot will not be responsible for delays or failures caused by circumstances beyond its reasonable control. Such circumstances may include natural disasters, war, terrorism, labor disputes, governmental actions, internet failures, power failures, cloud-provider outages, cyberattacks, or other events beyond reasonable control.

34. Dispute Resolution

Before initiating formal legal proceedings, you agree to contact Image Depot and attempt in good faith to resolve the dispute. This requirement does not prevent either party from seeking emergency injunctive or other equitable relief when necessary to protect intellectual property, confidential information, security, or other rights.

35. Governing Law

These Terms are governed by the laws of the State of Texas, without regard to conflict-of-law principles. Any dispute that cannot be resolved informally under Section 34 will be brought only in the state or federal courts located in Harris County, Texas, and you and Image Depot each consent to the personal jurisdiction of those courts and waive any objection to that venue. Where the law allows, each party waives trial by jury. Nothing in this Section prevents either party from seeking emergency relief under Section 34 or from enforcing a judgment elsewhere.

36. Changes to These Terms

Image Depot may update these Terms as the Service develops. When changes are made, Image Depot will post the updated Terms and update the Effective Date. For material changes, Image Depot will make reasonable efforts to notify active customers through email, account notifications, or another appropriate method. Your continued use of the Service after the effective date of updated Terms constitutes acceptance of the updated Terms, to the extent permitted by law.

37. Assignment

You may not transfer your Account or rights under these Terms without Image Depot's written consent, except as part of a permitted business transfer. Image Depot may assign these Terms in connection with a merger, acquisition, sale of assets, corporate restructuring, or transfer of the Service.

38. Severability

If any provision of these Terms is determined to be invalid or unenforceable, the remaining provisions will remain in effect. The invalid provision will be modified only to the extent necessary to make it enforceable while preserving its intended purpose.

39. Entire Agreement

These Terms, together with the Privacy Policy and any applicable additional terms presented during your use of specific Image Depot features, constitute the agreement between you and Image Depot concerning the Service. These Terms replace prior agreements concerning the same subject matter unless expressly stated otherwise.

40. Contact

Questions concerning these Terms may be directed to:

Image Depot
Email: support@imagedepot.net
Website: imagedepot.net

Our Core Promise

Image Depot is built around a simple principle: your photographs are your business. You own your Content. Image Depot provides the technology to help you store, organize, deliver, display, and sell it. We don't believe photographers should have to surrender ownership or control of their work simply to use modern gallery technology. That principle is central to how Image Depot is built and how we intend to operate the Service.